Your total Assets (Cash on Hand + Inventory at cost + Accounts Receivable) equal your Equity. A
healthy business grows equity over time. To add liabilities (e.g., loans, credit card balances), track
them as expenses with appropriate categories — they reduce Equity indirectly through cumulative
expenses.
Budget vs Actual
▼
Monthly Budget Targets
Set your monthly revenue and expense goals. The table compares actual vs budget with variance — green
means ahead, red means behind. Revenue includes membership, store, and event income. Expenses are
drawn from your non-COGS expense entries and recurring rules.
Production Settings
▲
Ingredients bulk costs
Enter your bulk purchase costs and yields. Per-unit costs are calculated automatically.
Item
Bulk cost
Qty
Yield
Per unit
Lemons
lb
oz juice
—
Sugar
lb
cups/lb
—
Water
$/gal
lifetime warranty
Recipe per gallon
Ingredient
Cups
Cost
Volume
Lemon juice
—
—
Sugar (dry)
—
—
Water
—
—
Total
—
—
Packaging & Labor per serving
Size
Container
Label
Labor
Serv/gal
Small 8oz
—
Medium 16oz
Large 128oz
Fresh 16oz cup
straw
8
Cost per Serving
Fill in the fields above.
Pricing & Batch Profit
50%
$
Fill in the fields above.
Tax Settings & Summary
Set your sales tax rate. Taxable sales include all revenue except tax-exempt stores. Mark a store as
tax-exempt in its settings.
0%
Operations
▲
Membership & Tracker 3 gal batch
Manage members and store accounts. Track deliveries, payments, and outstanding balances per
location.
Name ▲Status ▲Type ▲
Store Inventory locations
Name ▲Owes ▲
Events
▲
Event Tracker pop-ups
Log pop-up events, track slot costs and sales by can/pour. Inventory is adjusted automatically.
Expenses
▼
Non-COGS Expenses
Track operating expenses like rent, payroll, and supplies. Attach receipt images for record-keeping.
Recurring Expenses
Inventory
▼
Track ingredient and packaging stock levels. Items below threshold trigger reorder alerts in
Purchasing.
Daily Log
▼
Record daily notes and events. Entries are paired with deliveries, events, and member orders on
matching dates.
Customer Statements
▼
Accounts Receivable Aging
Aged balances based on delivery dates. Payments are applied FIFO (oldest invoices first).
Products
▼
Product Catalog flavors
Define your products and which sizes they are available in. These appear on order request forms.
Purchasing
▼
Reorder Alerts
Inventory items at or below threshold appear here. Add vendors and create POs to restock.
Vendors
Track suppliers, contact info, and items supplied. Mark a vendor for 1099 to track annual payments.
Purchase Orders
Create POs to restock inventory. Track status from pending → ordered → received.
Audit Log
▼
Activity Log
Key actions are recorded automatically for compliance tracking.
1099 Tracking
Annual payments to non-exempt vendors. Mark a vendor for 1099 in its settings.